HOW TO REQUEST A QUOTE FOR MACHINED PARTS
In many cases, suppliers play an integral role in the product development process, providing vital assistance in the design, material selection, and manufacturing aspects. The most valuable suppliers have substantial experience in the machining industry’s applications and are willing to collaborate with you in resolving manufacturing and product challenges.
Drafting the RFQ (Request for Quote)
Creating an RFQ is the first step in choosing a new or existing custom machining supplier to produce a high-quality machined part at a reasonable price point, at your time of need. A well-drafted RFQ is essential to the sourcing operation and must provide critical information to contract production machining companies who will determine if they can indeed perform the job. Detailed RFQs enable suppliers to prepare accurate quotations that reduce the potential for delivery delays, cost overruns, and products that fail to meet your standards.
Drafting a complete and informative RFQ takes time and a lot of thought, but the investment will save you the trouble of encountering problems downstream during the manufacturing process.
Introduction and Summary
This section of the RFQ describes the overall expectations and requirements for the job, including the product’s end use. This part also usually includes the overall company and market data. Even though this is considered the first section of the RFQ, it is often written at the very end because it includes a top-level summary of your machined parts requirements.
This section indicates more information on the intended end use for the product as well as any certifications and standards that must be met. Other details such as order info, delivery information, and quality requirements should also be incorporated.
This part of the RFQ is considered the "meat” of the document. It covers all product details and requirements, which may include engineering tolerances, deliverables and timelines, milestones, and business and technical requirements. Sometimes, the inclusion of product drawings and blueprints can also help the machining expert to produce the part accurately. You may also refer to the Machinery’s Handbook to determine the right tolerance bands for your item.
Articulate your criteria and priorities used for supplier selection. If there are specifications that need to be met, record them here. These points should include the custom machine shop’s ability to meet industry or regulatory standards, their experience in producing machined parts for your industry, and capacity to meet strict deadlines.
Terms and Conditions
This section is where you add terms from your standard contracts regarding financing, delivery penalties, payments, warranties, and other terms that machining specialists need to know prior to sending a quote. If your company has specific terms and conditions for a particular project, they have to be included here as well.
In order to make it easy for your precision machine shop to deliver the part to your satisfaction, make sure to customize your RFQ and avoid the practice of including boilerplate information. Be very specific about your product so that the supplier fully understands the end use of the machined part.